Transit Security Jobs – Contracts & Vendor Specialist

Job Description:

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Job Responsibilities:

• Highlights risks in the contracts to the stakeholders and supports in managing the identified risks. Collaborates with stakeholders and supports reporting manager to develop and implement risk mitigation plans, track risks and reports on any concerns.
•  Liaises with cross-functional teams internally, and with external stakeholders regarding commercial aspects of the assigned contracts. Supports the stakeholders in the interpretation and implementation of the contractual obligations and specifications to ensure adherence and compliance.
• Tracks commercial activities related to assigned contracts to ensure compliance with contract terms and conditions. Collaborates with the reporting manager and stakeholders to ensure that claims assessment and change orders are promptly registered and dealt with appropriately, including, but not limited to interim progress payment verification and certification, claim assessment and preparation of claim assessment reports.
• Collaborates with stakeholders to support development of the commercial aspect of business case. Provides materials for monthly meetings with senior leadership related to commercial, contractual, risk and vendor performance etc., as required.
• Prepares documents for progress review meetings on a regular basis with CVM team and stakeholders. Assists the CVM team to monitor and manage vendor performance and supports the CVM team with reviewing vendor performance based on the Vendor Performance Evaluation Plan.
• Serves as a liaison with internal stakeholders for budget forecast and provisions for anticipated changes to the contracts. Participates in and leads, when assigned progress review meetings. Prepares monthly and quarterly reports on project performance in compliance with the internal and senior government requirements and brings anomalies to the attention of CVM teams.
• Implements contract management procedures and processes to ensure compliance with TransLink’s policies and audits. Drafts and/or reviews letters regarding commercial/contractual matters.
• Prepares contract amendments to ensure effectiveness of contractual change management and reviews financial implications. Reviews contract invoices, prepares documentation for contract closeout and ensures all documentation is processed and properly archived.
• Manage contracts, under supervision of reporting manager, as required.
• Supports CVM team in the development of contracting strategies, sourcing, negotiation, award, execution, contract management administration and close out of contracts. Supports the negotiation of contracts, when required and subsequent contracts administration management.
• Responsible for preparation of documentation related to formal notices, letters, changes, claims, reports and any other contract management documentation. Leads the negotiation and implementation of contracts changes and claims, when assigned.
• Assists in the development of Contract & Vendor Management (CVM) Plans to ensure all aspects of assigned contracts are met and vendor is performing as per contractual obligations. Implements the CVM process from post-award through close-out. Maintains documentation in accordance with the procedures and practices.

Job Requirements:

• The requirements for the role are acquired through completion of a university degree in Engineering and Quantity Surveying, Commerce, Business Administration or a related field plus a minimum of five (5) years progressive experience in the management of highly complex and high-risk contracts.
• Solid knowledge of the concepts, principles, practices and techniques related to claim assessment, contract management, commercial management with strong working knowledge of private and public sector best practices in contract management cycle from planning to implementation.
• Advanced presentation, written and oral communication skills.
• Strong interpersonal skills and the ability to participate in cross-functional, cross-entity teams with the ability to exercise diplomacy and tact and to build consensus.
• Experience with vendor performance management is an asset.
• Experience with cost control and earned value management reporting is an asset
• Solid planning, organization, and time management skills

Job Details:

Company: Translink

Vacancy Type:  Full Time

Job Location: Greater Vancouver, BC, CA

Application Deadline: N/A

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